How to Write a Policy & Procedure for Cleaning a Suction Machine

Keeping a suction machine clean is essential to the health of a patient who depends on one. Properly cleaning the machine prevents germs and other contaminants from getting into the machine and, through it, into the patient. By having a written policy about the frequency and responsibility for cleaning the machine, and a clearly written procedure on how to perform the cleaning, it is easy to make sure that the system stays clean and running well.

Instructions

• 1

  Gather the usage instructions for each of the suction machines in use in your facility. Compare the cleaning directions and decide on a frequency for each cleaning task. These will include emptying the collection bottle, rinsing or washing the collection bottle, and disinfecting the bottle and tubing, as well as wiping down the exterior of the machine. Choose a frequency for each of the tasks. For example, if one company recommends disinfecting every 4 days and another every 3 days, write the procedure for cleaning every 3 days. Also compare the recommended cleaning solutions for all the machines in use. If they are not the same, you may have to write a separate cleaning procedure for each machine.

• 2

  Write a procedure describing how and how often the machines will be cleaned at your site or facility. This should also include inspecting the parts for wear or damage and changing the filters, if applicable. If possible, write a procedure applicable to all machines. If the differences between the cleaning procedures are too great, write multiple procedures, each clearly labeled with the suction machines they apply to.

• 3

  Create a checklist for tasks related to suction machine maintenance. Include boxes to check off as each task is done, and a box for a staff member to initial after he has completed them. List the days of the week down the left side of the paper and the tasks across the top. You may want to highlight daily tasks in a different color than the less-frequent tasks.

• 4

  Designate the staff members or shifts that will be responsible for cleaning the suction machines. Make sure that each person on the shift is trained by you, or by as supervisor who has been trained in the procedure. Make sure each person understands that she is responsible for following the procedure and signing the log.

• 5

  Store the cleaning checklists and sheet describing the procedure in a convenient place, either with each patient's paperwork in his room, or in a binder in a central location, so that it is easy for staff members to track cleaning information. Check the logs frequently and inspect the equipment to make sure that it is being cleaned appropriately, especially when this new procedure is implemented. It's much easier to learn good practices than to unlearn bad ones.