How to Create a Transmission Batch for a Medical Manager

Medical managers in health care facilities handle the records of patients who receives medical care. A medical manager might handle the billing, coding, and other administrative tasks. When another department within the facility, an insurer, a physician, or other organization needs to see certain records, the manager will access the database and sort the files by specific requirements depending on what is requested---such as files of patients with the same medical condition, patients with the same insurance coverage, which patients the physician had seen a certain day or timeframe. The medical manager will then send the files as a transmission batch to the other departments via electronic means.

Instructions

• 1

  Create a header record for the batch of records you intend to send through electronic means. Include information such as the recipient's name, place of business, address, phone number and any other required information. Place in the date of the created transmission that you will send.

• 2

  Gather the required records. Access the database and do searches for files depending on patient treatment, similar billing procedures or other parameters. Place records into an electronic file system with a batch control number to identify the special file folder. Create a notation of the batch control number and the reason these specific files were sorted together.

• 3

  Create a trailer record as the last record in the transmission batch. Place in the total number of records within the batch, the batch control number, the sender's information, and any other summary information required. Send out the transmission batch to the requesting department or facility.