How to Track Safety Training Documentation

Medical facilities are experts at handling and preventing emergencies. Even when someone isn't coding, hospitals concern themselves with preventing emergencies through proper safety--including that of staff, patients and visitors. Besides training for smooth operations, hospitals must consider preventing lawsuits and worker's compensation claims as well as compliance with federal Occupational Health and Safety Administration and Joint Commission for the Accreditation of Hospitals Organization requirements. Hospital administrations track safety training documentation to ensure and prove their staffs have been properly trained.

Instructions

• 1

  Designate an office or position to take charge of coordinating safety training and documentation. Some facilities give this responsibility to human resources, while others get more specialized.

• 2

  Create checklists outlining all the health and safety training modules for employees to reference. While some hospitals provide all necessary training in-house to ensure thorough education, others ask staff to take outside courses for some components. Checklists help them understand what they need to arrange.

• 3

  Write safety training course descriptions detailing all elements of what employees are taught. Include a statement saying the course was taught and that the employee took and passed the course. Require both instructors and employees to sign this statement at the completion of each safety training module. File copies in both employee personnel and safety training compliance files.

• 4

  Purchase or create online safety training courses via your facility's Intranet. Require employees taking online training modules to sign in with their employee log-ins and passwords so that the system can track who is taking the course and send electronic confirmation of completed, passed courses to the person in charge of safety training.

• 5

  Require your safety officer or person in charge of employee safety training to attend all in-house courses. She should take roll, verify attendees' identities and ensure each person signs forms acknowledging their training. She can not only control all the paperwork, making sure it is complete, correct and immediately filed--but she can also act as a witness to the course and attendees should anything ever come into question.