Medicare Electronic Signature Requirements

Medicare electronic signature requirements can influence several factors within the health care setting, especially when it comes to payments for claims. Improper procedure or failure to adhere to these regulations can not only result in denied claims but also to audits and legal repercussions. Common errors may include improper identifying criteria, illegible signatures and omission of time, date and information relating to services rendered. By following the rules and regulations regarding the electronic signature, the health care facility can decrease the occurrence of undesirable outcomes associated with faulty claims processing.

Signature Guidelines

• Proper signature and documentation requirements apply to the electronic and written signature for Medicare claims processing and reimbursement. The physician or provider's title or other identifying criteria is an example. Rather than use electronic stamps solely, the provider must digitally sign the appropriate document. Illegible handwriting can render the signature invalid and results in claim denial. The medical record must always contain the signature of the provider that meets these particular guidelines.

Accepted Electronic Signatures

• Another important regulation applies to the type of electronic signature. Only certain systems are Medicare accepted and approved. Electronic signatures may consist of the digitized, digital and the electronic signatures that include the date and time. Despite the fact that all methods are considered a form of electronic signature, each must meet certain criteria. For example, digitized compromises a reproduced version of the individual's signature, the digital typically consists of encrypted software and the true electronic often includes printed documentation transferred directly to the electronic record.

Completion

• Completion is necessary for the validity of an electronic signature. In addition to the provider's name, initials or title, the document should indicate completion by the individual signing. Appropriate completion includes a record that the signer reviewed, accepted, released or verified the electronic signature. Other indications of approval include authorized, authenticated and confirmed by in the signature line. Unacceptable completed or approved documentation consists of a typed or dictated signature and a signature stamp alone.