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Elements of Safety Program Management Reports

One of the many duties of a safety director or coordinator is to make periodic reports to the management team. These reports must contain certain elements common to all safety programs. In addition, the report should contain any elements the management team has identified as a priority or areas of specific interest. Reports may be required to be given verbally, but a full written report must also be prepared and kept on file.

  1. Accident and Lost Time

    • A primary benchmark for the effectiveness of any safety program is the number of accidents, injuries and lost time incidents in the workplace. The safety report should include accident and injury reports in several areas. Near-miss accidents must be reported as well as incidents involving personal injury, and those involving damage only to equipment or property. Management should be updated on the number of days lost due to work-related injuries and how the figure compares to other periods. Any accidents which are repeats of previous accidents should receive especially close attention.

    Inspection Report

    • The work area should be inspected monthly for potential hazards. A report of this inspection should be included in the report to management. Any items which remain open issues from previous inspections should be highlighted. Annual inspections or checks should also be reported. Material Safety Data Sheets must be inventoried annually and fire drills conducted semi-annually or annually, depending on the facility. If the workplace is required to monitor air quality or sound emissions, reports should also be presented showing this data.

    Safety Budget

    • As with all things in business, cost is always a consideration. Safety expenses in the area of personal protective equipment should be presented along with any expenditures or planned expenditures for training materials. Drug testing costs may also be included in this report as well as repairs to the facility as a result of accidents or mishaps. Management should also see the planned cost for safety posters, safety rewards or safety incentives. These should all be broken down into individual categories, but a summary total should also be included.

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