Office Safety Analysis Checklist

Most people spend more than 40 hours in an office each week. This fact alone is reason enough to highlight the importance of office safety. An office safety analysis checklist is a document that enlists all the different aspects of safety in a work environment. The office manager or supervisor is responsible for checking all the points in the checklist on a regular basis and dealing with hazards in a timely manner.

Personal Comfort

• Each employee must have access to a comfortable, well lit work area. Desk jobs also call for an ergonomically friendly desk and chair. Workers must have adequate space to accommodate office supplies, files and paperwork. Employee comfort is important because it helps reduce the occurrence of problems such as carpal tunnel syndrome and back pain.

Good Communication

• Some members of the staff must be responsible for the creation and implementation of safety practices in the office. These staff members must clearly communicate and explain office safety practices and rules to others. All staff members must be aware of procedures and people to approach in the event of accidents or hazards. Employees must be aware of fire safety rules and the office management must practice fire drills at least once in six months.

Electrical Safety

• All electrical appliances must function properly. Electric cords must be in good condition and must be placed in a way to avoid a tripping hazard. Cords and wires must not run under rugs or furniture. Regular inspection and maintenance of machinery, tools, appliances, heaters and air conditioners is also essential. Covers for all electrical receptacles must be in good condition.

Low Risk of Falls and Injury

• Walkways, staircases and passages must be clear of objects, wires and blockages that could cause people to trip and fall. Handrails on staircases must be in good condition and provide adequate support to people using the stairs. Floors and carpets must not have missing tile or similar gaps that could cause people to trip or lose their balance. Building management must be prompt in cleaning spills and also ensuring that restrooms and kitchens are kept clean at all times.

General Precautions

• Sharp objects such as knives and razors must be stored in a safe location. Workers who are required to lift heavy loads must have the appropriate equipment and safety gear. The concerned staff members must keep inflammable and combustible materials clearly labeled and stored safely. Office cleaning staff must label wet areas to avoid falls. Employees must not use chairs or desks in place of ladders.

Vigilance

• The office must also provide evacuation plans and escape routes for staff members in the event of emergencies. These documents must be clearly visible and accessible to everyone. Each staff member is responsible to report any possible hazards or malfunctioning equipment to the concerned authority.